Certified
Minority&
Women
Owned
Businesses in
Broome County
Vendor
Fair Labor Compliance Certification
Sole/Single Sourcing,
Emergency Purchasing
Purchasing Procedures
Purchasing Used Equipment/Trading In Used
Equipment
Independent
Contractor
Vehicles:
Purchase Policy
Vehicles: Van Safety Guidelines
Link
to Accounts Payable
and Travel Website
Vendor Selection
When choosing vendors
for state-funded purchases it is important to also promote New York State
Purchasing initiatives. To do this, selection should follow the hierarchy
below. For example, a vendor from the Open Market would be selected after
considering State Preferred Sources, State Commodity Contracts and
Certified Minority and Women-Owned Business Enterprise options.
1. State Preferred Sources: No competition required.
The New York State Finance Law allows purchase of goods and services from
preferred sources without competition. For a list of these sources and
their offerings, click
here to download the PDF file.
2. State Commodity Contracts: The Office of General Services
in Albany (OGS) awards statewide contracts for many commodities and services.
For most items, an unlimited dollar amount can be purchased on a commodity
contract without competition. The OGS
website has contract information and search capability.
3. Certified Minority and Women-Owned Business Enterprises (CMWBE): SUNY,
in tandem with Empire State Development Agency, seeks to promote procurement
from certified state minority and women owned business enterprises. No
competition needs to be shown for purchases of up to $19,999 from CMWBE's
with justification of reasonableness accompanying requisition over $2,500.
A Directory of these vendors may be downloaded
or searched.
4. Open Market: Purchases may be from vendors that are not preferred
source or on state contract, but are subject to state competitiveness
requirements shown in Purchasing Procedures.
One source for potential suppliers is the Thomas Register.
Open Market - Commercial, Institutional, Residential and Office Furniture Not On State Contract: All textiles shall meet the flammability requirements of National Fire Protection Association (NFPA) 260 latest update when tested in accordance with the methods of that standard. All upholstered products offered should also meet the requirements of California Technical Bulletin 117 Section A Part I and Section D Part III when tested in accordance with that method. Certified Laboratory Test Results or Certificate of Compliance with Flammability Requirements on ALL upholstering fabrics and foam shall be submitted to Purchasing with the Requisition/Purchase Order.
State Employees: Public Officers Law requires public notice (Contract Reporter) and a sealed competitive bid process for award of any transaction exceeding $25.00 when a state employee may be the vendor. This process should take about five weeks. State employees wishing to sell to the campus should complete Form A-1 and return it to M. Loveria, Purchasing Department.
• Vendors Requiring Bid Process For Purchases Exceeding $25.00
updated 4/7/08